Emerging Trends in Managed Print

Emerging Trends in Managed Print

The managed print services (MPS) industry has experienced significant growth and many changes, over the past few years. As businesses look for ways to optimise their printing infrastructure and reduce costs, MPS providers are playing a crucial role in offering comprehensive solutions. Here are some of the current and emerging trends in the MPS industry that are shaping the future of print management.

Integration of the Cloud and mobility

Cloud computing and mobile technology have already transformed various industries and the MPS sector is no exception. MPS providers are increasingly utilising cloud-based platforms to streamline print management processes. Cloud-based MPS solutions offer several advantages, such as remote monitoring, centralised control, and simplified software updates. In addition, the integration of mobile devices with MPS allows users to print from anywhere and at any time, enhancing productivity and providing added convenience.

Security and data protection

As digital transformation continues to change the way businesses operate on a daily basis, the need for more robust security measures is becoming more important in MPS environments. With the increase of connected devices and the Internet of Things (IoT) – which is essentially everything connected to the internet – printers have become potential entry points for cyberattacks. Managed print services are now focusing on advanced security features such as data encryption, user authentication, and secure print release. Additionally, MPS providers are offering comprehensive print security assessments and bespoke solutions to help organisations reduce risks and protect sensitive information.

Analytics and preventative maintenance

The adoption of data analytics and predictive maintenance techniques is revolutionising the MPS industry. By using data collected from connected printers and software solutions, MPS providers can gain valuable insights into printing patterns, device performance, and the usage of consumables. Analysing this data enables preventative maintenance, timely supplies replenishment, and optimised fleet management to minimise downtime and improve overall efficiency.

Sustainability and the environmental impact

In recent years, environmental sustainability has become more of a “must address” issue for businesses across all industries. The MPS industry is aligning with this trend by emphasising its eco-friendly practices. MPS providers are helping organisations reduce their carbon footprint by implementing initiatives such as print optimisation, paperless workflows, and recycling programmes. Additionally, MPS solutions are designed to monitor and control energy usage, which contribute further to implementing sustainability goals.

Artificial Intelligence and automation

Artificial intelligence (AI) and automation are being tipped to transform MPS by enhancing productivity and creating a better user experience through better reliability. AI-powered MPS solutions could automate tasks such as print job routing, error detection, and enhancing the efficiency of a fleet of machines. Intelligent document capture and workflow automation solutions enable organisations to digitise and streamline paper-based processes, reducing effort and improving accuracy. With AI’s ability to learn and adapt, MPS providers could soon be offering personalised print experiences and anticipate user preferences.

In summary

The managed print services industry continues to evolve and – as has always been the way – is driven by technological advancements and changing business needs.

How we can help:

At Elmdale Maintenance we aim to provide a comprehensive strategy to print management, which helps customers to plan ahead and think about the bigger picture.

This is why we offer a broad range of solutions from desktop printers to highly productive multi-functional copier, print and scan systems. Equally these systems dovetail seamlessly with our market leading print management and document archiving solutions.

For more information, please contact us on 0118 982 1444 or email:

Elmdale Maintenance: sales@elmdalemaintenance.co.uk

Elmdale IT Services : support@elmdaleit.co.uk or sales@elmdaleit.co.uk