On a colour Olivetti MFD it is now quite easy to copy settings like the Address book from one machine to another. This function is available on all the current range from the MF3301 through to the MF752Plus and has been available since the MF222 came out a few years ago. It is found in the Administrator menu, but has to be enabled by your service rep first. We make it a part of our PDI process because it speeds up the installation when upgrading machines to the latest model or when we install multiple machines to one site.

First insert a USB memory stick in to the slot below control panel

Go To Menu, Utility, Administrator Settings – password is 12345678

Then go to screen to in the Administrator Settings by using the forward button, then press External Memory Backup

Select Export, then Address Book, then Password – set the password to 12345678

OK, then Start to begin the export process

Once exported take the USB memory to another machine and repeat the process but choose Import to add the address book on to that machine. Once it has finished the machine will ask you to restart, open the front cover and use the main switch to restart the machine – allow 10 seconds for the machine to power down fully before switching back on.

Should you need anymore help then please contact Elmdale Group on 0118921444

From time to time the colours on most Olivetti colour MFDs will wander and go darker or richer, if this happens it is a simple process to get the machine to set itself back up again. You can print out Gradation sheets and the machine will read them from the glass and adjust itself back to the correct levels.

Below I’ve detailed how to set your machines colours back up. This will work for older machines as well with the current range like the MF452 etc.

On older machines press the button marked Utility/Counter, on newer machines press the Menu button and then select Utility on the screen.

Next select Administrator Settings, enter the password 12345678 then select OK

Next select System Settings, then Expert Adjustment, then Gradation Adjustment.

The screen should show Image Stabilization Only and the Print button will be lit up blue, press the print key to allow the machine to read its levels and stabalize ready for the adjustments in the next step.

Once it has finished stabilizing the print & copy buttons should be available, select print then choose A3 if you have this type of paper in the machine and press start to print off the Gradation Sheet for measuring. The machine will tell you which way to place the sheet on the copy board glass, don’t worry if you haven’t got A3 paper in the machine, you can choose A4 and it will print 2 sheets for measuring instead.

Next place the sheet(s) on the copyboard glass like a normal photocopy, close the lid then press the print key to start the measurement process. When it has finished it will go back to the screen before. Select Print again and repeat the process 2 more times. Then repeat the same process for the copy setting.

Once you have read the patterns 3 times for the print & copy settings then you are done! You can press close until you get back to the normal copy screen.

Your machine should now be back to normal, if you need any more info or the machine still isn’t producing the colour you normally expect then call Elmdale Maintenance on 01189821444.

How to Create & Use a LetterHead Overlay In An Olivetti Colour MFD Print Driver

You first need to create the Letterhead to use as the host image in a program such as Word or a design package such as In-Design.

Next with that file open you need to bring up the print dialogue for the Olivetti MFD, you can do this by selecting print and then selecting properties. Be careful not to press Quick Print as this will not work.

Once the printer properties has been opened go to the stamp/composition tab and select create host image, then OK.

Then print the document as you would normally, this will then ask you where you want to save the file. You can save this locally or in a network location, I would recommend saving it in a network location if you want this available for several users on different computers.

If you are saving this locally on the machine you have created the host image on then the driver automatically remembers where the image is. You can test this by opening a letter and then going in to the printer properties and under the stamp/composition tab selecting print host image, the KFO file should show up like below.

Defaulting The Print Driver To Use a Host Image From a Network Location

First locate the print driver under devices & printers on your computer, then right click and select printer properties.

Go to stamp/composition like before and select print host image, click on edit

Next click Browse files….

Then enter the UNC path (e.g. \\yourservername\folder\letterhead.KFO) to the file or use the browse function to locate the file and click open.

This should look something like below, you can also set if you want the letterhead to print on the 1st page or all pages. Most users just need it on the first page, especially if they are printing 2 Sided and want the second page on the reverse.

This will now use the letterhead image from the network location, I would recommend using this option if you need this on a number of computers. Especially if you need to update the file as it will automatically update on all the computers.

You may also want to have a designated print driver that is defaulted to print the letter head.

If you need any more info or help with setting this up then contact Elmdale Maintenance Ltd on 0118 982 1444

New style Papercut embedded software, this is only available on the Olivetti, Develop & Konica Minolta colour MFDs running i-Option. If the machine doesn’t have the i-Option installed then you get the old interface.

This is relevant to Olivetti MF222plus, MF282Plus, MF362Plus, MF452Plus, MF552Plus, MF652Plus & MF752Plus. Please contact Elmdale Maintenance to find out more about Papercut and how it can help your organisation.

Tel: 0118 982 1444 for all sales enquiries

Setting up scanning to a folder is quite a straight forward process on an Olivetti MF222Plus.

First thing you need to do is create a folder on your computer or server. Then share it, the easiest way to share a folder in windows is to right click on the folder then select properties.

Next select sharing and go to  advanced sharing (1) then check the box to share the folder (2) you can change the share name if need be, next set the permissions of the folder you are sharing (3)

Set the folder permissions to specific people or set to everyone full control, this allows the machine to deliver the scanned doc in to the folder. If it isn’t shared then the machine can not scan back to the computer.

The next thing you will need to do is get the hostname of the computer you are scanning back to, this is quite straight forward to do, you can obtain it by first holding down the windows key on your keyboard then hitting the R on your keyboard.

This will bring up the run box, next type cmd and click ok to bring up the windows command prompt. Then type hostname in the command prompt window and press enter on your keyboard, you will then see the hostname of your computer. As you can see in the example below it is PC9.

Once we have the hostname and a folder set up the next step is to open up the web interface of the Olivetti MF222Plus. This is done by typing http://IPADDRESSOFTHEMACHINE (i.e. 192.168.1.150) in the address bar of your web browser.

(You can find out the IP address of your machine either from the port settings on your print driver or by printing out the configuration page at the machine in user settings.)

Next go to the Store Address tab of the MFD’s web page.

Then click on New Registration in the Address Book List.

Next fill in the fields like below,

1. The name that will be displayed on the machines display

2. Check the main box and the area of the address book that it will reside.

3. Check the box for the hostname.

4. Add the hostname (e.g. PC9) that you got from the command prompt, then the share name of the folder you set up, then a valid windows user name and password that has access to the computer you are scanning back to.

5. Then click OK to store the details.

You should get the message below if it has been set up on the machine.

You can set up more scan folders by clicking Continue Registration or just click return or close the web browser.

You should now be able to scan back to your PC or server, if it fails for any reason and you require assistance then contact Elmdale Maintenance on 0118 982 1445.

This process can be used on all Olivetti, Konica Minolta, Develop colour MFD’s such as Bizhub C224e, 284e, 364e, 454e, 554e or Olivetti MF282Plus, MF362Plus, MF452Plus, MF552Plus, MF652, MF752 or Develop Ineo+ 224e, Ineo+ 284e,Ineo+ 364e,Ineo+ 454e,Ineo+ 554e

Quick guide on setting up Account Track on an Olivetti colour MFD, this will apply to the MF222, MF282 range including the plus models upto the MF752 and can be applied to most of the older models as well.

Firstly you will need to turn on Account Track on your machine, this can be done via the machines web interface. You will need the IP address of the machine, this can be found by printing out the configuration page from the machine, this can printed out by pressing menu – utility – user settings – printer settings – print reports – configuration page, then the start key once it has lit up blue.

Once you have the IP address the you will need to type into the address line in your web browser of choice. Once the web page has loaded then please log out as a public user and then log in as an Administrator.

Once you’re logged in then go to the User Authentication/Account Track section.

Next turn on Account Track and set to Password Only then click OK.

Next click on Account Track Settings, New Registration to add a new user.

Next add the new user details and set their password, it can be numerical or alphanumeric a minimum of 2 characters. We usually recommend using a 4 digit numerical code as this is easy to enter on the screen of the MFD when logging in.

You can also set the permissions for each user and set a limit to how many prints they can do before the machine stops them from printing. If you choose not to edit the functions then the machine will just record how many copies and prints that each user has done.

Once you have finished setting up the new user you click register then you can set up more users in the same way.

Next you need to set up the print driver for the machine, there are 3 ways of doing this.

1. Having a pop up dialog box appear every time a user prints asking for their account track number.

2. Embedding the users ID code in to the driver on each persons computer in their default print preferences.

3. Print without authentication, where you tell the machine to bill all the jobs to the Public account.

I’ve uploaded a video showing you how to do this below:

For more info then go to Elmdale Maintenance Ltd

Importing Addresses In To An Olivetti MF282plus or Similar Machine Via Data Administrator

In a different post I went through exporting the address book from an Olivetti colour MFP, now we want to import the same address book in to another machine. You can also use this same method to import addresses from a spreadsheet as long as you save it as a Tab delimited text file. I will go in to that in a different post, first we will import the addresses created from another similar device such as a Konica Minolta Colour Bizhub or Olivetti Colour MFP.

Before we start to import the address book that we exported in our previous post we may need to edit the text file to add the password for the SMB addresses as Data Administrator doesn’t save them when you export them.

If you open up Microsoft Excel or a similar spreadsheet application, then open the address book file. You will need to select all files to be able to do this. Then select Tab delimited, click next 2 more times.

Next find the column labelled SMB:Password and add the password next to any SMB addresses, once you have done this you can save and exit.

Now we have edited the text file we can import the data in to the machine via Data Administrator.

First you will need to connect to the device like in previous posts, then you need to expand the tree on the left hand side for the address book.

Next select File, import, import each data from the file.

Browse through to the file you need, it should then ask you to choose what type of addresses you want to import, in this case I am doing Email & SMB.

Click Next then make sure that Tab Delimited is checked and click Next again.

Then click next until you get to the section where it asks you to match the fields on the right hand side with the columns on the left hand side. You will need to scroll through each column and match the correct fields, see below.

Once you have matched the columns up with the fields click next. On the next screen of the wizard you will need to highlight all the adresses and click on select, make sure you don’t include the column headers as you won’t want to export that to your machines address book.

Next click Import and the addresses will appear in Data Administrator, you will then need to highlight all the addresses and click edit on the right hand side. This so that we can select Edit Search Key and check the box marked Main. If we don’t do this the addresses will not appear on the Favourites tab on the front screen of the machine when you select scan.

The next step is to click export to the device and then click write, this will then push the data on to the MFP.

Once you have written the data to the machine It should look like this.

If you should require any more assistance then please call Elmdale Maintenance on 0118 982 1444

Exporting The Address Book From An Olivetti Colour MFP Using Data Administrator

Exporting the address book from Konica Minolta based Olivetti MFPs is relatively easy using the Data Administrator tool provided with the machine, it can be found on the user disks. If you can’t find it or want the latest version you can download it from our support page just click on the driver downloads on the right hand side of the page. The go to the Data Administrator folder to download the latest version.

The first step to exporting the address book from your machine is to connect to the machine, if you are not sure how to do this then see our article on adding and accessing a machine via data administrator .

Once you are connected, expand the tree on the left hand side and select the address book.

Next you will need to click on File at the top, then export, then save as tab text type.

I suggest you save the file somewhere on the desktop in its own folder so you can find it easily.

That’s it you have exported the address book, you can now import it in to another machine. I will cover that in another post as you need to edit the text file as the software does not export the password for SMB scanning.

For more information the please call Elmdale Maintenance on 0118 982 1444

Data Administrator is a software package for use with Olivetti and Konica Minolta colour MFPs. It is mainly used for managing Account track details and the address book for scanning/faxing. But you can also use it for other network admin tasks such as gathering meter readings.

The way you would add a device is by opening up Data Administrator then clicking on the option called “Registration of Device”.

You will then use the “Search and Register” option to search the network for any compatible MFPs, you can add multiple machines if you need to. In this example I will add 1 machine and register it.

Once the software has found any machines you need highlight them in blue and click select, then ok.

You will then be asked to add the Administrator password which is 12345678 , type this in 2 times then click ok.

You will then need to click close 2 more times. You will then see your devices in the device list, to access them once you have registered them just double click the machine you want and it will automatically start the connection process.

View the video to see the process in full.

Should you require any more information then please contact Elmdale Maintenance on 0118 982 1444

Olivetti has just updated its colour range of MFPs, please see the press release by Olivetti below:

On the PLUS side, Olivetti’s range of A3 colour MFPs is now even better. 

Olivetti is delighted to announce the availability of 3 new A3 full colour MFPs to its range – the
22ppm d-Color MF222^PLUS, 36ppm d-Color MF362^PLUS and the 45ppm d-Color MF552^PLUS.

These 3 models are virtually identical to their predecessors but feature some changes that add to productivity and greatly reduce energy consumption. One of the most important improvements has occurred at the very heart of the machines. Thanks to new SoC (Software on a Chip) technology fewer components, than ever before, ‘stay awake’ when the machines are in Sleep Mode, reducing the total energy consumption to less than 1 Watt. The ErP is also less than 0.2 Watt, one of the lowest on the market. However, the warm-up time is still less than 22 seconds.

The previous range’s Licence Kit, or i-Options, has always allowed the scan to searchable PDF and PowerPoint but the PLUS series provides additional creativity by scanning to searchable Word and Excel documents making most documents universally accessible and day-to-day work easy to manage.

The touch panel has now been improved to allow data on the screen to be enlarged and moved in the same way as Smart phones and Touch Tablet PCs operate, using Flick and Drag technology;  while, for those who operate within a ThinPrint environment for reducing the size of network traffic, the new PLUS series supports this facility.

For more information on the new range of A3 colour multifunction devices please visit Elmdale Maintenance