Tag MF452

Importing Addresses In To An Olivetti MF282plus or Similar Machine Via Data Administrator

In a different post I went through exporting the address book from an Olivetti colour MFP, now we want to import the same address book in to another machine. You can also use this same method to import addresses from a spreadsheet as long as you save it as a Tab delimited text file. I will go in to that in a different post, first we will import the addresses created from another similar device such as a Konica Minolta Colour Bizhub or Olivetti Colour MFP.

Before we start to import the address book that we exported in our previous post we may need to edit the text file to add the password for the SMB addresses as Data Administrator doesn’t save them when you export them.

If you open up Microsoft Excel or a similar spreadsheet application, then open the address book file. You will need to select all files to be able to do this. Then select Tab delimited, click next 2 more times.

Next find the column labelled SMB:Password and add the password next to any SMB addresses, once you have done this you can save and exit.

Now we have edited the text file we can import the data in to the machine via Data Administrator.

First you will need to connect to the device like in previous posts, then you need to expand the tree on the left hand side for the address book.

Next select File, import, import each data from the file.

Browse through to the file you need, it should then ask you to choose what type of addresses you want to import, in this case I am doing Email & SMB.

Click Next then make sure that Tab Delimited is checked and click Next again.

Then click next until you get to the section where it asks you to match the fields on the right hand side with the columns on the left hand side. You will need to scroll through each column and match the correct fields, see below.

Once you have matched the columns up with the fields click next. On the next screen of the wizard you will need to highlight all the adresses and click on select, make sure you don’t include the column headers as you won’t want to export that to your machines address book.

Next click Import and the addresses will appear in Data Administrator, you will then need to highlight all the addresses and click edit on the right hand side. This so that we can select Edit Search Key and check the box marked Main. If we don’t do this the addresses will not appear on the Favourites tab on the front screen of the machine when you select scan.

The next step is to click export to the device and then click write, this will then push the data on to the MFP.

Once you have written the data to the machine It should look like this.

If you should require any more assistance then please call Elmdale Maintenance on 0118 982 1444

These are our Standard Print Driver Settings for the Olivetti range when we install a machine at a client. They cover most of the current range and each driver has many of the same features and the settings are in the same place but may just be labelled differently. If you get stuck the contact us and we will try to fill in the gaps.

1. Turn off Auto in “Obtain Settings” this is under the Configuration tab in the printer properties. This is important to do as the driver will constantly query the printer if it isn’t turned off and will cause a delay when the user wants to make any changes to print settings.

2. Next we turn off “My Tab” this is under the settings tab, click the box that says “My Tab Settings” then un check the radio button that says “Display My Tab”

3. Next go to “Advanced” then “Printing Defaults” change the quality from Auto Colour to Grayscale, unless you want everything to print as colour then leave this setting alone. If this is a driver that is held on a server and shared out to clients you will have to repeat this setting under the “General” tab in “Printing Preferences” otherwise when the driver is loaded on the client computer the setting will not be transferred across correctly.

4. Under the same 2 tabs in the properties of the driver you will need to alter the duplex setting if you do not want all your prints to come out 2 sided. If you do want everything 2 sided then again you can leave this setting.

If you need any more information then please contact Elmdale Maintenance on 01189821444