How to Create & Use a LetterHead Overlay In An Olivetti Colour MFD Print Driver

You first need to create the Letterhead to use as the host image in a program such as Word or a design package such as In-Design.

Next with that file open you need to bring up the print dialogue for the Olivetti MFD, you can do this by selecting print and then selecting properties. Be careful not to press Quick Print as this will not work.

Once the printer properties has been opened go to the stamp/composition tab and select create host image, then OK.

Then print the document as you would normally, this will then ask you where you want to save the file. You can save this locally or in a network location, I would recommend saving it in a network location if you want this available for several users on different computers.

If you are saving this locally on the machine you have created the host image on then the driver automatically remembers where the image is. You can test this by opening a letter and then going in to the printer properties and under the stamp/composition tab selecting print host image, the KFO file should show up like below.

Defaulting The Print Driver To Use a Host Image From a Network Location

First locate the print driver under devices & printers on your computer, then right click and select printer properties.

Go to stamp/composition like before and select print host image, click on edit

Next click Browse files….

Then enter the UNC path (e.g. \\yourservername\folder\letterhead.KFO) to the file or use the browse function to locate the file and click open.

This should look something like below, you can also set if you want the letterhead to print on the 1st page or all pages. Most users just need it on the first page, especially if they are printing 2 Sided and want the second page on the reverse.

This will now use the letterhead image from the network location, I would recommend using this option if you need this on a number of computers. Especially if you need to update the file as it will automatically update on all the computers.

You may also want to have a designated print driver that is defaulted to print the letter head.

If you need any more info or help with setting this up then contact Elmdale Maintenance Ltd on 0118 982 1444

Quick guide on setting up Account Track on an Olivetti colour MFD, this will apply to the MF222, MF282 range including the plus models upto the MF752 and can be applied to most of the older models as well.

Firstly you will need to turn on Account Track on your machine, this can be done via the machines web interface. You will need the IP address of the machine, this can be found by printing out the configuration page from the machine, this can printed out by pressing menu – utility – user settings – printer settings – print reports – configuration page, then the start key once it has lit up blue.

Once you have the IP address the you will need to type into the address line in your web browser of choice. Once the web page has loaded then please log out as a public user and then log in as an Administrator.

Once you’re logged in then go to the User Authentication/Account Track section.

Next turn on Account Track and set to Password Only then click OK.

Next click on Account Track Settings, New Registration to add a new user.

Next add the new user details and set their password, it can be numerical or alphanumeric a minimum of 2 characters. We usually recommend using a 4 digit numerical code as this is easy to enter on the screen of the MFD when logging in.

You can also set the permissions for each user and set a limit to how many prints they can do before the machine stops them from printing. If you choose not to edit the functions then the machine will just record how many copies and prints that each user has done.

Once you have finished setting up the new user you click register then you can set up more users in the same way.

Next you need to set up the print driver for the machine, there are 3 ways of doing this.

1. Having a pop up dialog box appear every time a user prints asking for their account track number.

2. Embedding the users ID code in to the driver on each persons computer in their default print preferences.

3. Print without authentication, where you tell the machine to bill all the jobs to the Public account.

I’ve uploaded a video showing you how to do this below:

For more info then go to Elmdale Maintenance Ltd

Data Administrator is a software package for use with Olivetti and Konica Minolta colour MFPs. It is mainly used for managing Account track details and the address book for scanning/faxing. But you can also use it for other network admin tasks such as gathering meter readings.

The way you would add a device is by opening up Data Administrator then clicking on the option called “Registration of Device”.

You will then use the “Search and Register” option to search the network for any compatible MFPs, you can add multiple machines if you need to. In this example I will add 1 machine and register it.

Once the software has found any machines you need highlight them in blue and click select, then ok.

You will then be asked to add the Administrator password which is 12345678 , type this in 2 times then click ok.

You will then need to click close 2 more times. You will then see your devices in the device list, to access them once you have registered them just double click the machine you want and it will automatically start the connection process.

View the video to see the process in full.

Should you require any more information then please contact Elmdale Maintenance on 0118 982 1444

These are our Standard Print Driver Settings for the Olivetti range when we install a machine at a client. They cover most of the current range and each driver has many of the same features and the settings are in the same place but may just be labelled differently. If you get stuck the contact us and we will try to fill in the gaps.

1. Turn off Auto in “Obtain Settings” this is under the Configuration tab in the printer properties. This is important to do as the driver will constantly query the printer if it isn’t turned off and will cause a delay when the user wants to make any changes to print settings.

2. Next we turn off “My Tab” this is under the settings tab, click the box that says “My Tab Settings” then un check the radio button that says “Display My Tab”

3. Next go to “Advanced” then “Printing Defaults” change the quality from Auto Colour to Grayscale, unless you want everything to print as colour then leave this setting alone. If this is a driver that is held on a server and shared out to clients you will have to repeat this setting under the “General” tab in “Printing Preferences” otherwise when the driver is loaded on the client computer the setting will not be transferred across correctly.

4. Under the same 2 tabs in the properties of the driver you will need to alter the duplex setting if you do not want all your prints to come out 2 sided. If you do want everything 2 sided then again you can leave this setting.

If you need any more information then please contact Elmdale Maintenance on 01189821444